How - A Step-by-Step Guide to the Te Arotūriki Process - CONTINUED

DETAILS OF CONSULTATION PHASE

Making contact

• Once you have identified the appropriate people to contact, by seeking advice from your Māori Business Development Manager, Māori Intermediary or from ERMA New Zealand, you need to decide how you will approach them for feedback on your proposal. Even better, let them decide how they would like to give you feedback, and offer suggestions of hui, public meetings, workshops (wananga), focus group meetings and/or written submissions.
• Make contact with these people well in advance of submitting your proposal. It should be early in the proposal phase – we recommend you allow a 6 week period for your response.
• We recommend you initially inform them by letter of your research proposal or application, although if the relationship is well developed your Māori Business Development Manager or Māori Intermediary may preface this with a phone call. In the letter request a response from them (within a specified time period) as to whether they have any issues and how they would like to convey these to you. If they have no issues requiring consultation ask that they convey this to you in writing. If they would like to meet with you to discuss the application, ask that they inform you of a suitable time and place, and of any costs involved. For a template letter click here. <Rina, insert link to word document called template letter – supplied to you separately>
• With your letter include:
  o the summary Research Proposal that you prepared earlier; and
  o a feedback form for the Māori entity to complete (for a suggested format, click here).
• Make sure you record your decisions and actions (i.e. date letters were sent, in your Consultation Plan.
• If you haven’t received a response by the set date, send another letter and/or attempt phone or email contact.
• Collate the copies of all written responses and depending upon the format suggested by the Māori entity, if the meeting is to be face-to-face start making plans for the consultation.
• Around this time, you will need to decide who (out of your science and management teams) will need to be involved in the consultation provess and what information will need to be presented and in what format. Record your decisions in your Consultation Plan.
• In thinking about your consultation, also consider other issues like any concerns around confidentiality, how much you estimate it to cost, how long you have allowed for the process, and how you are planning to give feedback to the Māori entity. Record any decisions in your Consultation Plan.
  

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